Tag Archives: OneDrive

Microsoft 365 Backup

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Microsoft 365 Backup KB ID 0001887

Problem : Microsoft 365 Backup

Originally released 2023, Microsoft 365 Backup is now general release. Microsoft 365 Backup is a comprehensive backup and recovery solution designed to protect your critical data stored in OneDrive, SharePoint, and Exchange*. This service ensures that your data is always recoverable, providing peace of mind in the face of potential data loss scenarios like ransomware attacks, accidental deletions, or data corruption.

*Note: As of now, it does not include native backup options for Microsoft Teams. The service primarily covers only OneDrive, SharePoint, and Exchange data. However, you can set retention policies and archive Teams, which helps maintain the retention of Teams data. For comprehensive Teams backup, you might need to look into third-party solutions like Veeam, (which offers backup and restore options for Teams, including Channels, Tabs, Posts, and Files.)

Microsoft 365 Backup Key Features

Ultra-Fast Recovery

One of the standout features is its fast recovery times. Microsoft claims that mass restores can be up to 20 times faster than traditional backup methods. This means you can get your business back up and running quickly minimising downtime and disruption.

Comprehensive Coverage

Microsoft 365 Backup covers the following data

  • OneDrive: Backup and restore entire accounts or specific files.
  • SharePoint: Full site backups with the ability to restore to specific points in time.
  • Exchange: Granular item restores, including emails, contacts, and calendar items.

Security and Compliance

Security is a top priority with Microsoft 365 Backup. The service keeps your backups within the Microsoft 365 trust boundary, reducing the risk of security breaches. Additionally, it complies with major regulations like GDPR, ensuring your data is handled with the utmost care.

Microsoft 365 Backup: How It Works

Microsoft 365 Backup operates through the Microsoft 365 admin centre and is available as a standalone pay-as-you-go (PAYGO) solution. There are no additional license requirements, making it accessible and straightforward to implement.

Backup Process

  • Initiate Backup: Use the admin centre to select the data you want to back up.
  • Automated Backups: The service automatically creates backups at frequent intervals, ensuring you always have recent recovery points.
  • Storage: Backups are stored securely within the Microsoft 365 infrastructure.

Recovery Process

  • Select Recovery Point: Choose the specific point in time you want to restore from.
  • Restore Data: Initiate the restore process, and your data will be recovered quickly and efficiently.

Microsoft 365 Backup: Partner Integrations

Microsoft 365 Backup also supports integrations with third-party backup solutions through the Microsoft 365 Backup Storage platform. This allows independent software vendors (ISVs) to build applications that leverage the same high-speed recovery and security features

Getting Started

  • PAYGO Ensure you have setup “Pay as you go billing”
  • Access the Admin Center: Log in to your Microsoft 365 admin centre. (Assuming you are a global administrator or SharePoint administrator)
  • Navigate to Backup: Find the backup section (within settings) and follow the prompts to set up your backups.

  • Monitor and Manage: Use the admin centre to monitor backup status and manage recovery points.

Points to Note

  • At time of writing this will cost $0.15 (Per Gb, Per Month) in backup storage.
  • When restoring SharePoint site(s) ensure sites are not locked in a read-only state.
  • Default retention period is 1 year (RPO  = Exchange every 10 mins for 1 Year, SharePoint/OneDrive = every 10 mins for last 14 days then Every week for weeks 2 to 52).
  • Exchange full mailbox or granular item restores are available.

Related Articles, References, Credits, or External Links

Microsoft Announces General Availability of Microsoft 365 Backup and Microsoft 365 Backup Storage

OneDrive GPO (Domain Group Policy)

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OneDrive GPO KB ID 0001821

Problem

The administrative template that you get with Win11 is somewhat out of date, so if you want to manage OneDrive with domain group policy your options are limited, if only there was a newer administrative template!

Well, there is, and it gets updated and sent to you quite regularly. Microsoft just do a good job of hiding it.

Solution OneDrive GPO

Depending on your deployment the files you need can be in different locations, the biggest challenge is finding them. execute the following PowerShell to locate them.

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$OnePath = ("$env:LOCALAPPDATA\Microsoft\OneDrive", `
"$env:ProgramFiles(x86)\Microsoft\OneDrive", `
"$env:ProgramFiles\Microsoft OneDrive")
$OnePath | foreach{
    Get-ChildItem "$_\*\adm\onedrive.adm?" -ErrorAction SilentlyContinue
}

[/box]

As you can (above) see mine are in my user profile. The folder that they are in will also give you the build number, so you can check occasionally for updates (that will get pulled down when your OneDrive client gets updated).

Go to that directory and you will find the ADMX and ADML files.

Note: For anyone who is not English speaking, there may be a different ADML file in the locale folders you can see above.

Copy the OneDrive.admx file into your PolicyDefinitions folder (if unsure of the path, see below. obviously substitute your own domain name and here I’m on a domain controller so the SYSVOL volume on my local drive).

Now change to the INPUT LOCALE folder (in my case en-US) and copy the OneDrive.adml file into that folder.

Then when you are in the Group Policy Management Editor you will see the updated OneDrive options.

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Computer Configuration > Policies > Administrative Templates > OneDrive

[/box]

If you can’t see them ensure your policy definitions have been setup correctly.

Related Articles, References, Credits, or External Links

Setup up a Central ‘PolicyDefinitions’ Store (for ADMX files)

Windows 11: Enable Ransomware Protection

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KB ID 0001774

Problem

You can enable Ransomware protection to files and folders within Windows 11, (this assumes you have access to OneDrive).

Locate and Enable Ransomware Protection

Windows Button > Settings.

Search for “Windows Security”.

Virus & Threat Protection (If yours is not selectable see the video (above).

Locate Ransomware Protection.

Switch to ‘On‘.

Yes.

To se the folders currently being protected select ‘Protected Folders‘.

Here you can add any folders to the default ones.

Related Articles, References, Credits, or External Links

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Microsoft One Drive: Analysis, Pros &Cons of Using It

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KB ID 0001439

There are a lot of cloud storage options available on the market. More and more companies make their own cloud storage service. This is why it can be tricky to pick the right service for you. Also, you need to take into consideration a lot of things before you select a cloud storage service. The level of security, its features, and the price are just some of them.

In this article, we are going to talk about Microsoft One Drive. Here you will find an analysis of this cloud service. However, if you want more information you should read this comparison between OneDrive and Dropbox, made by Cloud Storage Advice. Now, let’s see which are the pros and cons of this cloud storage service.

OneDrive General info

OneDrive, also known as SkyDrive is Microsoft’s response to the war of cloud storage services. This is one of the most known cloud services on the market. One of the best things about it is that it provides 5GB of data for free, in their basic plan. OneDrive means integration because it is found on all Windows 10 and 8 devices and on all Windows apps.

Also, this service is easy to use and it offers a big variety of features. All you have to do is to choose the right plan for you and your needs. Apart from the free basic plan, you can also choose the 50GB plan for  $1.99/month or the Office 365 Personal (1TB) for $69.99/year. If you have a small business, you can select the Office 365 Home and you receive 5TB (1 TB per user) for $99.99/ year.

Pros and Cons of Using OneDrive

Like any other service, OneDrive has its pros and cons. We are going to show you the good and the bad of this cloud storage option.

Pros

When it comes to the main features, OneDrive has a lot of pros. First of all, it offers a lot of features including backup, sharing, and editing all of your files. Also, you can select which files need to be backed up and which need to be stored. This service also comes with a lot of extra features. Some of the best additional features include collaboration tools, Office 365, mobile apps, and 24/7 technical support.

Another great pro of this service is the integration. All Windows 8 and 10 devices come with the app already installed. All you have to do is to create an account and start storing the important data. Also, this service is compatible with some of the biggest platforms including iOS, Chromium, Android, and Mac.

It offers a big free storage space of 5GB which can attract more users. If they fill the space and enjoy the features, they are more likely to purchase a paid plan. Another important pro you should know is that this service has an AI which can save your videos and pics in the files according to importance. The automatic syncing options is another pro. Their file management and syncing service are extending even more.

Cons

The level of security is one of the most important things you need to consider before you decide to purchase a cloud storage service. One Drive has a good security because of Sookasa, an all-in-one security tool. Unfortunately, like any other security tool, Sookasa doesn’t always do its job at keeping the data secure.

However, there are also some cons when it comes to their features. OneDrive could add a few more features considering the fact that the company wants to make this an all-in-one cloud storage service. Also, some of the features might not work as well as on other cloud services.

Another con of this service is the fact that it doesn’t offer a lot of options for business owners. Most services have at least 2 options for businesses. However, Microsoft OneDrive is a better option for personal use. If you want a cloud service for business, you should check out another service like Dropbox or MEGA cloud.

These are the most important things you should know about this cloud storage service. OneDrive is one of the best cloud options. However, like any other service, it has a lot of pros and some cons. Its main features and the additional ones make this service stand out of the crowd. Also, it has great integration and a good security. Despite all of the pros, the main con is the fact that it is not suited for business owners. This service doesn’t offer many options for business and this it’s why it is a great service for individuals.

Post written by;

Cristopher Burge

{cloustatorageadvice.com}

 

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